Everything your car wash needs to run. Nothing it doesn't.
The fast, all-in-one operations platform built exclusively for car washes. From first wash to final report, with loyalty, biometric attendance, inventory, and real-time profitability tracking built in.
- Wash capture, loyalty, biometrics, stock, payroll, reporting
- Multi-location visibility from one dashboard
- Built for speed: tap, scan, capture. No POS training needed
Today's Revenue
R 7,900.00
+11.5% vs yesterday
Control without complexity
Keep your card machines and payment setup. WashBase adds the operations layer: wash capturing, daily cash-ups, loyalty, biometrics, stock control, payroll, and reporting, so you can spot issues in real time and stop relying on spreadsheets.
Multi-Location Visibility
Every location gets its own products, settings and reporting. See all sites from one dashboard, in real time.
Capture Every Wash
Capture a customer and a sale in seconds, with their wash history on the same screen.
Inventory & Stock Control
Track retail stock and carwash consumables in one place. Sales deduct stock automatically, and purchase orders and stock takes keep your counts accurate.
Vehicle Scanner
Point your phone at a vehicle to read the plate, make and model. Find the customer or start a new one in a tap.
Wash Station Tracking
Track vehicle progress and wash times as they happen. Customers get a collection code staff verify before handing over keys, and WhatsApp, SMS or push keeps them updated.
Get Paid On The Spot
Customers pay your shared invoices, estimates and account statements from their phone using bank transfer, Capitec Pay, card, Apple Pay or Google Pay. At the counter, show a QR code and they pay on their own phone. Payments are recorded automatically and settle into your own bank account.
Post-Sale Tips
Customers receive a WhatsApp tip link after their wash. One tap to pay via Google Pay or Apple Pay. Tips go directly to staff, no cash needed.
Customer Ratings & Feedback
Collect customer ratings after every wash via WhatsApp link. Track service quality trends and identify top performers across locations.
Grow Your Google Rating on Autopilot
Customers who rate you 4 or 5 stars get a one-tap Share on Google button. Lower ratings stay internal for your team to deal with first.
Customer Retention & Loyalty
Run stamps, points or both. Stamps earn a free wash after a set number of visits; points accrue per rand spent and redeem against the bill. Rules are set per location.
Win-Back Campaigns & SMS Marketing
Send one-off or automated SMS and push campaigns to customers who have gone quiet. Attach an offer, and track who came back and what they redeemed.
CCTV Integration
Compare CCTV vehicle counts to recorded transactions. Flag discrepancies and investigate potential revenue leakage. Requires your own NPR (number plate recognition) cameras; hardware not included.
Compliance & Leakage Prevention
Locked product lists and pricing at point of capture. Reconcile captured washes against cash and card totals daily. Spot discrepancies before they compound.
Works With Your Setup
Keep your card machines and payment terminals. WashBase sits alongside them. You capture the sale, then reconcile against your card machine total at end of day.
Document & Receipt Capture
Photograph vehicles, receipts and slips against sales, expenses or payouts. Vendor names, amounts and dates are read from the image, and everything stays filed against the transaction.
Biometric Clocking & Personnel Payroll
Staff clock in and out with facial recognition, each event logged with a timestamp and image. Hours feed straight into Personnel reports and wage calculations.
Online Bookings
Customers book a slot from your branded page or QR code. Bookings land in the Wash Station and start the capture flow with their details already filled in.
User-Level Access Controls
Permission toggles per user across Dashboard, Products, Reports, Operations, Staff and Users. Staff start with Wash Station only.
Built for Speed
Instant customer search, one-tap products and plate scanning that fills in the vehicle. Several staff can capture at once without it slowing down.
Simple for staff. Powerful for you.
Easy mobile sale capturing. Get real-time insights, reports, and full visibility across every location. All from one dashboard.
Dashboard Overview
Track profitability over any period. Capture opening float, expenses, and closing totals to see exactly what happened at each location.
Daily Takings
Reporting
Mobile Capture
Staff selects customer, taps product, done. No POS training required. View previous washes, add a tip, and manage vehicles.
Wash Station
Track vehicles in real-time. Send WhatsApp completion notifications with service ratings and wash duration.
Post-Sale Tips
Allow customers to tip via secure payment link after their wash is complete.
Loyalty Retention
Reward customers with stamps, points, or both. Stamps earn a free wash after a set number of visits; points accrue per rand spent and can be redeemed against line items or money off.
The complete business package
Reconciliation, payroll, customer accounts, profitability, expenses, and audit reporting. Everything an owner needs to run the business properly, not just capture washes.
Daily Cash & Card Reconciliation
- ●Opening float, pay-ins, payouts, and closing float tracked to the cent
- ●Card machine totals matched against system records daily
- ●Variance flagged immediately. No surprises at month end
Customer Accounts, Credit Limits & Statements
- ●Account customers with configurable credit limits
- ●Cash and card top-ups flow into your daily reconciliation
- ●Monthly statements and full transaction history per customer
Biometric Attendance & Payroll Accrual
- ●Staff clock in and out with facial recognition, logged with a timestamp and photo
- ●Daily wages accrued from attendance. Accurate cost per day, not just on payday
- ●True labour cost reflected in daily and monthly profitability
Profitability & Expense Tracking
- ●Daily net: Total Sales minus Staff Cost minus Payouts
- ●Monthly operations report with full expense breakdown
- ●Rent, electricity, supplies, maintenance. All in one place
Audit-Ready Reporting
- ●End-of-day reports with full cash and card breakdowns
- ●Sales by product, by customer, by payment method
- ●Exportable data for your accountant. No manual consolidation
Operational Controls
- ●Role-based access. Owners see everything, staff see what they need
- ●Every transaction timestamped and attributed to a user
- ●Credit limits, pricing compliance, and CCTV matching to prevent leakage (requires your own NPR cameras)
Why pay more for less?
Traditional POS systems cost a fortune and weren't built for car washes. WashBase gives you everything they don't, at a fraction of the price.
Traditional POS
Not built for car washes.
3-5 year contract lock-in
Grow
No contract, cancel anytime
- Everything in Capture, plus:
- Customer accounts & statements
- Built-in loyalty program
- SMS & WhatsApp notifications
- Customer ratings & feedback
- Online bookings
- Post-wash tip collection
- White-label customer app
- Push notifications
- Personnel & attendance
- Account payments (credit)
- Full reporting suite
- Document scanning
- Multi-location dashboard
Complete
No contract, cancel anytime
- Everything in Grow, plus:
- CCTV fraud detection (hardware not included)
- Priority support
Per location, per month. All plans include unlimited users.
What operators are saying
I can see what's happening at all my car washes live and get instant overviews of performance.
Multi-site operator, Gauteng
EOD report emailed to me every night, push notification when they open or close the day. I don't even have to ask, I just know.
Carwash owner, Cape Town
A bad rating came through as a push notification on my phone. I called the customer within five minutes and sorted it out.
Carwash owner, Johannesburg
I used to reconcile with a notebook. Now I just check the EOD report. Cash and card are already matched for me.
Carwash owner, Pretoria
I don't have to keep track of loyalty, my customers are motivated to return.
Carwash owner, Durban
I know exactly what each site makes after staff cost and expenses. That was impossible before.
Multi-site operator, Gauteng
Visibility across
your entire network
Stop calling managers. Stop trusting spreadsheets. Get live performance data, ensure compliance, and scale your franchise network with confidence.
"You already have payment. This gives you control, consistency, and proof across all your locations."
Central Dashboard
Live revenue, cashup status, and daily net per site. No phone calls needed
Compare Performance
Revenue, wash counts, and profitability side by side across every location
Brand Compliance
Locked product lists and pricing at point of capture. No off-menu deals
Scales Without Admin
Add a new location in minutes. Same products, same reports, same controls
Common questions
Ready to take control?
Tell us about your car wash operations and we'll show you how WashBase can help.